Module Travelling & Expenses

Refund business expenses


No more time spent chasing expense reports



gestion du temps en entreprise
Save time on managing expense reports
  • Refunds request and validation are simple and fast
  • Automatic calculation of amounts to be repaid
  • The accounting department is less solicited
Fiabiliser les processus de gestion
Reliability of accounting expense reports
  • Definition of ceilings and automated spending control rules
  • History of expenses by employee, nature, client, project, etc.
  • Refunds transferred to accounting without re-entry
Améliorer le bien-être au travail
your accounting
  • Multi-currency management with exchange rate application
  • Automatic calculation of recoverable VAT
  • Customizable reports with high level analysis of expenses
  • Sends his refund request in one-click
  • Transfers supporting document directly from a smartphone
  • Follows the validation process of its request
  • Is instantly informed of a new refund request
  • Manages spending budgets in time by project, client, etc.
  • Validates the professional expenses reimbursement with ease
Accounting department
  • Defines the conditions for business expenses reimbursement
  • Is alerted in case of disrespect of rules validation (ceiling, consistency, etc.)
  • Generates transfer orders in SEPA format



  • A modular and scalable HRIS

    Entirely configurable, Eurécia can be adapted to your management rules. According to the evolution of your company needs and growth, you can add modules and users.

  • A collaborative and easy to use solution

    Eurécia is available 24 hours a day and 7 days a week, on computer, tablet and mobile. Software maintenance and upgrades are automatic and fully supported by Eurécia.

  • A reliable and secure software

    On the market for more than 10 years, Eurécia has more than 900 clients whether 80000 users. Your data's security and confidentiality are guaranteed.


IDTGV : client Eurécia
BNP Paribas : client Eurécia
Chronodrive : client Eurécia
20 Minutes : client Eurécia

They choose to simplify HR administration

More than 800 companies choose Eurecia for they're HR management. SMEs, major groups, administrations or associations, from different countries and in a variety of sectors.

Aurélie Piat
Responsable Paie - ADP - Videlio

L'équipe projet a été fantastique avec nous ! Ils ont adapté le logiciel à nos besoins et ça a vraiment fait la différence.

Charlotte Renouvel
Chargée des Ressources Humaines - Seureca Véolia

La solution Eurécia nous fait gagner une journée de travail par semaine sur la gestion des absences et des déplacements.



More information about the expense report management software

Expense report: simple and effective accounting

You're a CFO, Accounting Director or senior manager in a company with between 20 and 5,000 employees and you want to save on the cost of managing your employees' expenses by simplifying and standardizing the entry and processing of expense reports.

The average cost of processing an expense report is between 20€ and 60€. The budget for "business expenses" is one of the top three costs for companies.

Our Expense reports and travel management module makes the employee travel expenses process simpler and more reliable, from the submission of the expense report itself to the transfer of data to accounting. It also automatically calculates the amounts to be reimbursed, the VAT, the recoverable VAT, the number of meal vouchers to be deducted, etc.

Tracking, management and analysis of expense report costs

You are a head of administration, an accountant, assistant or manager. Eurécia's Expense report management solution will enable you to:

  • standardize your expense report management procedures
  • remove the need for data re-entry (instant savings!)
  • systematize the recovery of VAT
  • eliminate the risk of financial adjustments (built-in compliance with tax and social security legislation).

You will have a detailed overview of expenses, which can be broken down by department, structure, customer, product or project, thus enabling you to manage your costs better. You will be able to produce reports and dashboards at any time. You will be able to manage the process more efficiently.


The expense report: management easier fees!

Our Expense report software makes life easier for the whole company

Your employees just need to enter their expense items, allocate these to a cost account, and declare any internal or external meal invitees. They will be informed of the amount to be reimbursed immediately and, at the same time, submit a copy of their expense report to their manager, who will receive an automatic notification email. You can have up to 5 hierarchy levels in the approval workflow!

The system automatically calculates the reimbursement amounts according to the expense currency (foreign travel) and any authorized limits.

Your employees can view the status of their expense report in real time. They can also attach a file containing scans of credit card slips and can add comments to their document.


You can easily customize the expenses schedule (types of expense, kilometre expenses schedule, reimbursement limit, VAT rate), and manage company cards, petrol cards, advances on expenses and shared limits.

Eliminate data re-entry, and the associated risk of error, by simply exporting data to accounting, regardless of whether your accounts are managed on an in-house system or by an external provider (chartered accountant).

Benefits at every level

At a management level, your managers and administrative controllers will have an accurate and detailed overview of the expenses for their department.

Meanwhile, your employees will grow in autonomy and efficiency, will be reimbursed more quickly and will be able to dedicate more time to their core functions.